Save 90 Local Sports Things to Do Business Travel Politics Opinions Homes Subscribe Archives Nation Jobs More Cars Video Apartments Shopping Classifieds Insider azcentral tickets Lottery Obituaries E-Newspaper Investigations Comics Buy Photos Apps Giving Back New Home Central Monsoons Business Directory Member Guide Traffic Moonlighting Advertise with Us USA TODAY NETWORK Public Notices Subscribe Home Local Sports Things to Do Nation Now Business Travel Explore Politics Opinion Investigations Marketplace Insider Advertise with Us Obituaries Archives Weather Subscribe Can I Add Another Email Address to My Yahoo Account How to Manage an Email Newsletter Microsoft Outlook Features by Mindi Orth Related Articles Can I Add Another Email Address to My Yahoo Account How to Manage an Email Newsletter How to Set Multiple Emails on an iPhone How to Create Reports in Microsoft Business Contact Manager 2007 Setting Outlook to Use UTF8 How to Access Lotus Emails in Gmail Share on Facebook Microsoft Outlook functions in many roles including email client, contact manager and group scheduler.Although the number of available features increases when used in conjunction with Microsoft Exchange Server, this type of connection is not necessary to take advantage of the many features of Microsoft Outlook 2010.
![]() Email Management Microsoft Outlook allows you to organize your email accounts how you see fit. Customize your messages by changing the font or by adding a signature, stationery or background to your messages. Disadvantages Of Microsoft Outlook Calendar Code Messages FromOrganize incoming messages into folders, both automatically and manually, and color-code messages from specific senders and those concerning a related topic. Check messages for spelling and grammar mistakes before sending, and choose whether to send a message immediately or to delay delivery. When used with Microsoft Exchange Server, others can grant you access to their mailboxes and you can allow others access to your mailbox. Contact Management Manage your personal and business contacts using the contact management feature included as part of Microsoft Outlook. Add new contacts manually or import them from email messages and electronic business cards. Organize your contacts into groups, add photos to contacts and select how Outlook lists the contacts from within the Contacts folder and the customized contact groups. For example, choose whether to list contacts by first name or by last name. Schedule Management The calendar feature included with Microsoft Outlook is a scheduling management tool that allows you to track appointments and other uses of time, as well as receive alerts as meeting times approach. Change the appearance of your calendar, change the time zone associated with your calendar and add additional calendars. Modify your calendar to reflect your workweek and to reflect the start and end of your workday. When used with Microsoft Exchange Server, you can share calendar access with others. Archiving Microsoft Outlook provides the opportunity to archive selected content both manually and automatically. By creating these archive files, you create a backup of your crucial information. Disadvantages Of Microsoft Outlook Calendar Password Protection ProvidedSecurity Besides the typical password protection provided, Microsoft Outlook also helps to protect your data in other ways. Outlook automatically blocks the receipt of attachments containing certain file types to prevent your system from potentially harmful files, and you can add or remove file types to the block list. Outlook also delivers messages considered possible spam to a special folder. You then review the folder contents to determine the legitimacy of each message. Disadvantages Of Microsoft Outlook Calendar Download Of PhotosIn addition, you can configure Outlook to block the automatic download of photos within email messages. This protects against potential malware attacks and may prevent the accidental viewing of offensive images. References Microsoft: Outlook Help and How-To Microsoft: Outlook 2010 Writer Bio Mindi Orth began writing in 1996 as a technical writer for a consulting firm.
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